Matterport for Facilities Management

A Complete Guide for Multi‑Site Organisations

 Managing multiple sites can be a constant balancing act. From keeping asset records up to date, to planning refurbishments, to ensuring compliance across different locations. Facilities teams often face the challenge of incomplete information, inconsistent documentation, and the time cost of frequent site visits.

Matterport for Facilities Management provides a single, centralised source of truth for every site in your portfolio. It goes beyond photos and floor plans, giving you a complete digital twin of each property along with data‑rich outputs that integrate directly into your facilities management workflows.

At a Glance – Key Benefits of Matterport for Facilities Management

• Reduce travel costs with remote site access

• Standardise site documentation portfolio‑wide

• Speed up quoting and project planning

• Integrate with asset registers and FM software

• Track changes and condition over time

Core Deliverables for Facilities Management

1. Digital Twin of Each Site

A full, navigable walkthrough lets you move through the space as if you were there in person. Team members, contractors, or stakeholders can access the model from anywhere, whether they’re planning works, conducting inspections, or familiarising themselves with a new site.

Benefit: Reduced travel costs, faster decision‑making, and consistent documentation for every location.

2. Property Layout

A colour‑coded floor plan view with labelled rooms and dimensions. For multi‑storey buildings, layouts can be viewed floor by floor.

Benefit: Quick orientation for staff and contractors, clear visualisation for space planning, and consistent room naming conventions across your portfolio.

3. Property Report

Automatically generated from the capture, the Property Report provides a detailed breakdown of room names, dimensions, and total area. Available as a PDF for easy sharing and a CSV for importing into asset registers or CAFM/CMMS systems.

Benefit: Instant room inventories, accurate measurements for quoting and budgeting, and the ability to standardise space data across multiple sites without extra site visits.

4. Measurement Tools Inside the Model

Measure walls, doors, ceiling heights, and spaces on demand, directly inside the Matterport model.

Benefit: Eliminates guesswork and reduces the need for physical site visits, helping contractors prepare accurate quotes remotely.

5. High‑Resolution Photography

Still images can be extracted from the 3D model, ensuring consistent quality and angles across all sites.

Benefit: Useful for reports, presentations, and visual asset documentation without the cost of separate photography.

6. Schematic Floor Plans

Accurate 2D floor plans generated from the 3D capture provide a clear representation of each site’s layout.

Benefit: Supports emergency planning, space optimisation, and equipment placement, ensuring FM teams always have the latest plans on file.

7. Point Cloud & BIM File Outputs (Optional)

Export data in formats such as E57, .RVT, .IFC, and .DWG for use in CAD/BIM software.

Benefit: Enables architects, engineers, and contractors to work from precise, current building data, ideal for fit‑outs, refurbishments, and compliance documentation.

8. Mattertags for Asset & Compliance Documentation

Clickable hotspots placed within the model can identify equipment, compliance points, or safety features. Each Mattertag can contain text, images, PDFs, videos, or links to external systems.

Benefit: Create a virtual asset register within the 3D model, document compliance items, provide safety instructions, and deliver virtual inductions for new staff or contractors.

9. Version Control & Historical Record

Re‑capture a site after changes to maintain a visual timeline of works and conditions over time.

Benefit: Track progress on projects, manage maintenance records, or compare pre‑ and post‑works conditions for insurance and compliance.

Capturing Your Sites – DIY or Partnered Approach

Option A – Capture In‑House

• Pros: Immediate availability, full control over scheduling, cost savings if scanning is frequent.

• Cons: Requires investment in a Matterport Pro3 camera, tripod, iPad, and Matterport account; staff training needed; may take team members away from other duties.

Option B – Partner with a Provider (like Asset 3D)

• Pros: No equipment or training required, consistent quality across all sites, quick turnaround, and access to additional specialist services.

• Cons: Scheduling requires coordination with the provider (although urgent jobs can usually be accommodated).

 

Added Value When Partnering with Asset 3D

When Asset 3D captures your sites, we can also provide:

• Drone Imagery – from basic overviews to advanced Pix4D‑style mapping or roof/gutter inspections.

• Asset Registers – comprehensive or focused on specific systems such as HVAC.

• Condition Reports – documenting the current state of buildings, plant, and infrastructure.

• Quantity Surveying Services – including Tax Depreciation Schedules and Building Replacement Cost Valuations for insurance purposes.

By combining Matterport’s digital twin capabilities with these additional services, you get a complete facilities intelligence package, all from a single site visit.

FAQ – Matterport for Facilities Management

What is a Matterport digital twin?
A digital twin is a precise 3D model of your building that allows you to virtually navigate, measure, and document the space from any device.

How does Matterport help facilities management teams save time?
By providing remote access, accurate measurements, and integrated asset documentation, Matterport reduces the need for site visits and speeds up project planning.

Can Matterport integrate with asset management systems?
Yes. Using Mattertags and data exports (such as the Property Report CSV), you can link your Matterport model to existing CAFM/CMMS or asset register platforms.

Matterport creates a consistent, accessible, and measurable record of every site in your portfolio. For large organisations, it means less time spent travelling, more accurate planning, and greater control over asset information. Whether you choose to capture sites in‑house or work with Asset 3D, the result is the same: a more efficient, informed, and proactive approach to facilities management.